Even if you're familiar with Microsoft Word, you may still be surprised by the number and variety of keyboard shortcuts you can use to speed up your work.
If you have to constantly operate the mouse in Word, your overall working speed can slow down a lot. This is where Microsoft Word keyboard shortcuts will help people save a lot of time when navigating this text editing software.
Using Microsoft Word keyboard shortcuts helps increase productivity when editing documents
If you're looking for a way to improve your typing performance, read on for a list of the most commonly used Microsoft Word keyboard shortcuts that help perform tasks faster and more efficiently.
Summary of the most commonly used Microsoft Word shortcuts
Open Find with the Go To tab to move to a specific place
F5
Cycle through the last three positions where the cursor is located
Shift + F5
Select text
Act
Shortcuts
Extends the current selection by one character left/right
Shift + Left/right arrows
Extends current selection left/right one word
Ctrl + Shift + Left/right arrows
Extend selection up or down one line
Shift + Up/Down Arrow
Extend selection to the beginning or end of the paragraph
Ctrl + Shift + Up/down arrow
Extend the selection to the end of the line
Shift + End
Extend selection to the beginning of the line
Shift + Home
Extend selection to the beginning or end of the document
Ctrl + Shift + Home/End
Extend selection down or up one screen
Shift + Page Down/Page Up
Select the entire document
Ctrl + A
Enter selection mode
F8
Edit text
Act
Shortcuts
Delete one character to the left
Backspace
Delete one word to the left
Ctrl + Backspace
Delete one character to the right
Delete
Delete one word to the right
Ctrl + Delete
Copy text to Clipboard
Ctrl + C
Cut text to Clipboard
Ctrl + X
Paste Clipboard content
Ctrl + V
Cut selected text into Spike
Ctrl + F
Paste the Spike content
Ctrl + Shift + F3
Copy the header/footer used in the previous part of the document
Alt + Shift + R
Apply character formatting
Word also has a multitude of keyboard combinations for applying character formatting, which can be used with keyboard shortcuts to apply formatting to selected text or to whatever would be entered next if there was no text. whichever is selected.
Act
Shortcuts
Format bold text
Ctrl + B
Italic format
Ctrl + I
Underline format
Ctrl + U
Format underlines words, but do not apply spaces between words
Ctrl + Shift + W
Double underline format
Ctrl + Shift + D
Open the Font dialog box
Ctrl + D
Reduce or increase the font size by a preset size
Ctrl + Shift + < or >
Reduce or increase font size at a time
Ctrl + [ hoặc ]
Subscript format
Ctrl + =
Format the index above
Ctrl + Shift + plus key
Switch to upper/lowercase formats for text
Shift + F3
Format all letters to uppercase
Ctrl + Shift + A
Format all letters to lowercase
Ctrl + Shift + K
Copy the character format of the selection
Ctrl + Shift + C
Paste the formatting into the selected text
Ctrl + Shift + V
Remove all manual character formatting from the selection
Ctrl + Space
Apply paragraph formatting
Word also has countless keyboard combinations to apply paragraph formatting. Users can use keyboard shortcuts to apply formatting to selected paragraphs.
Act
Shortcuts
Increase the paragraph indent each time you press it
Ctrl + M
Decreases the paragraph indent each time you press it
Ctrl + Shift + M
Increase the indentation of the remaining lines of the paragraph each time you click
Ctrl + T
Reduce the indentation of the remaining lines of the paragraph each time you click
Ctrl + Shift + T
Center the paragraph
Ctrl + E
Left align the paragraph
Ctrl + L
Right-align the paragraph
Ctrl + R
Align paragraphs
Ctrl + J
Set single spacing
Ctrl + first
Set double spacing
Ctrl + 2
Set line spacing to 1.5
Ctrl + 5
Remove one line space before the paragraph
Ctrl + 0
Open a pop-up window to apply the style
Ctrl + Shift + S
Apply regular paragraph styles
Ctrl + Shift + N
Apply Heading style 1
Alt + Ctrl + first
Apply Heading style 2
Alt + Ctrl + 2
Apply Heading style 3
Alt + Ctrl + 3
Apply List style
Ctrl + Shift + L
Remove all paragraph formatting
Ctrl + Q
Insert object
Whether people are looking to insert section breaks in their documents or simply don't want to search for a common symbol, Word's keyboard shortcuts have you covered.
Act
Shortcuts
Insert a line break
Shift + Enter
Insert a page break
Ctrl + Enter
Insert a column break
Ctrl + Shift + Enter
Insert dashes or dashes
Ctrl + dash (-)
Insert a dash (em dash)
Alt + Ctrl + –
Insert a dash without breaking
Ctrl + Shift + –
Inserts a space without breaking
Ctrl + Shift + –
Insert copyright symbol
Alt + Ctrl + C
Cowardly registered trademark symbol
Alt + Ctrl + R
vile brand symbol
Alt + Ctrl + T
Work with Outline
Act
Shortcuts
Upgrade (move left) or downgrade (move right) one line
Alt + Shift + ⇐ / ⇒
Reduce the outline level to regular body text
Ctrl + Shift + N
Move the line with the insertion point up or down in the outline
Alt + Shift + ⇑ / ⇓
Expand or collapse text under the title
Alt + Shift + + / –
Expand or collapse all text or titles in the outline
Alt + Shift + A
Displays the first line of the content or the entire content
Alt + Shift + L
Displays all headings that have the Heading 1 style applied
Alt + Shift + first
Displays all titles at that level
Alt + Shift + any number
Working with Tables
Scrolling in tables doesn't work the same as scrolling in regular text. Instead of clicking where you want to go, check out these shortcut combos:
Act
Shortcuts
Move to the next cell in the row and select its contents, if any
Tab
Move to the previous cell in a row and select its contents, if any
Shift + Tab
Move to the first or last cell in a row
Alt + Home/End
Move to the first or last cell in a column
Alt + PG Up/PG Down
Move to the previous or next row
⇑ / ⇓
Select the cell in the row above or below the insertion point or selection. Continue pressing this combination to select more cells. If multiple cells are selected in a row, this combination will select identical cells in the row above or below.
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