Summary of the most commonly used Microsoft Word shortcuts

Even if you're familiar with Microsoft Word, you may still be surprised by the number and variety of keyboard shortcuts you can use to speed up your work.

If you have to constantly operate the mouse in Word, your overall working speed can slow down a lot. This is where Microsoft Word keyboard shortcuts will help people save a lot of time when navigating this text editing software.

Using Microsoft Word keyboard shortcuts helps increase productivity when editing documents
Using Microsoft Word keyboard shortcuts helps increase productivity when editing documents

If you're looking for a way to improve your typing performance, read on for a list of the most commonly used Microsoft Word keyboard shortcuts that help perform tasks faster and more efficiently.

Summary of the most commonly used Microsoft Word shortcuts

General keyboard shortcuts

Act Shortcuts
Create a new document Ctrl + N
Open an existing document Ctrl + O
Save document Ctrl + S
Open the Save As dialog box F12
Close the document Ctrl + W
Undo an action Ctrl + Z
Redo an action Ctrl + Y
Split the window or remove the split view Alt + Ctrl + S
Print layout view Ctrl + Alt + V
Outline view Ctrl + Alt + O
Draft view Ctrl + Alt + N
Print preview Ctrl + F2
Open Help F1
Go to “Tell me what you want to do” Alt + Q
Search documents Ctrl + F
Run a spelling and grammar check F7
Open the thesaurus Shift + F7

Move around the document

Act Shortcuts
Move the cursor one character left or right Left arrow/Right
Move one word left or right Ctrl + Left/right arrows
Move up or down one line Arrow up/down
Move up or down a paragraph Ctrl + Arrow up/down
Move to the end of the current line End
Move to the end of the document Ctrl + End
Move to the beginning of the current line Home
Move to the beginning of the document Ctrl + Home
Move up or down one screen Page Up/Page Down
Move to the previous or next review object Ctrl + Page Up/Page Down
Move to the top or bottom of the current window Alt + Ctrl + Page Up/Page Down
Open Find with the Go To tab to move to a specific place F5
Cycle through the last three positions where the cursor is located Shift + F5

Select text

Act Shortcuts
Extends the current selection by one character left/right Shift + Left/right arrows
Extends current selection left/right one word Ctrl + Shift + Left/right arrows
Extend selection up or down one line Shift + Up/Down Arrow
Extend selection to the beginning or end of the paragraph Ctrl + Shift + Up/down arrow
Extend the selection to the end of the line Shift + End
Extend selection to the beginning of the line Shift + Home
Extend selection to the beginning or end of the document Ctrl + Shift + Home/End
Extend selection down or up one screen Shift + Page Down/Page Up
Select the entire document Ctrl + A
Enter selection mode F8

Edit text

Act Shortcuts
Delete one character to the left Backspace
Delete one word to the left Ctrl + Backspace
Delete one character to the right Delete
Delete one word to the right Ctrl + Delete
Copy text to Clipboard Ctrl + C
Cut text to Clipboard Ctrl + X
Paste Clipboard content Ctrl + V
Cut selected text into Spike Ctrl + F
Paste the Spike content Ctrl + Shift + F3
Copy the header/footer used in the previous part of the document Alt + Shift + R

Apply character formatting

Word also has a multitude of keyboard combinations for applying character formatting, which can be used with keyboard shortcuts to apply formatting to selected text or to whatever would be entered next if there was no text. whichever is selected.

Act Shortcuts
Format bold text Ctrl + B
Italic format Ctrl + I
Underline format Ctrl + U
Format underlines words, but do not apply spaces between words Ctrl + Shift + W
Double underline format Ctrl + Shift + D
Open the Font dialog box Ctrl + D
Reduce or increase the font size by a preset size Ctrl + Shift + < or >
Reduce or increase font size at a time Ctrl + [ hoặc ]
Subscript format Ctrl + =
Format the index above Ctrl + Shift + plus key
Switch to upper/lowercase formats for text Shift + F3
Format all letters to uppercase Ctrl + Shift + A
Format all letters to lowercase Ctrl + Shift + K
Copy the character format of the selection Ctrl + Shift + C
Paste the formatting into the selected text Ctrl + Shift + V
Remove all manual character formatting from the selection Ctrl + Space

Apply paragraph formatting

Word also has countless keyboard combinations to apply paragraph formatting. Users can use keyboard shortcuts to apply formatting to selected paragraphs.

Act Shortcuts
Increase the paragraph indent each time you press it Ctrl + M
Decreases the paragraph indent each time you press it Ctrl + Shift + M
Increase the indentation of the remaining lines of the paragraph each time you click Ctrl + T
Reduce the indentation of the remaining lines of the paragraph each time you click Ctrl + Shift + T
Center the paragraph Ctrl + E
Left align the paragraph Ctrl + L
Right-align the paragraph Ctrl + R
Align paragraphs Ctrl + J
Set single spacing Ctrl + first
Set double spacing Ctrl + 2
Set line spacing to 1.5 Ctrl + 5
Remove one line space before the paragraph Ctrl + 0
Open a pop-up window to apply the style Ctrl + Shift + S
Apply regular paragraph styles Ctrl + Shift + N
Apply Heading style 1 Alt + Ctrl + first
Apply Heading style 2 Alt + Ctrl + 2
Apply Heading style 3 Alt + Ctrl + 3
Apply List style Ctrl + Shift + L
Remove all paragraph formatting Ctrl + Q

Insert object

Whether people are looking to insert section breaks in their documents or simply don't want to search for a common symbol, Word's keyboard shortcuts have you covered.

Act Shortcuts
Insert a line break Shift + Enter
Insert a page break Ctrl + Enter
Insert a column break Ctrl + Shift + Enter
Insert dashes or dashes Ctrl + dash (-)
Insert a dash (em dash) Alt + Ctrl +
Insert a dash without breaking Ctrl + Shift +
Inserts a space without breaking Ctrl + Shift +
Insert copyright symbol Alt + Ctrl + C
Cowardly registered trademark symbol Alt + Ctrl + R
vile brand symbol Alt + Ctrl + T

Work with Outline

Act Shortcuts
Upgrade (move left) or downgrade (move right) one line Alt + Shift +/
Reduce the outline level to regular body text Ctrl + Shift + N
Move the line with the insertion point up or down in the outline Alt + Shift + /
Expand or collapse text under the title Alt + Shift + + /
Expand or collapse all text or titles in the outline Alt + Shift + A
Displays the first line of the content or the entire content Alt + Shift + L
Displays all headings that have the Heading 1 style applied Alt + Shift + first
Displays all titles at that level Alt + Shift + any number

Working with Tables

Scrolling in tables doesn't work the same as scrolling in regular text. Instead of clicking where you want to go, check out these shortcut combos:

Act Shortcuts
Move to the next cell in the row and select its contents, if any Tab
Move to the previous cell in a row and select its contents, if any Shift + Tab
Move to the first or last cell in a row Alt + Home/End
Move to the first or last cell in a column Alt + PG Up/PG Down
Move to the previous or next row /
Select the cell in the row above or below the insertion point or selection. Continue pressing this combination to select more cells. If multiple cells are selected in a row, this combination will select identical cells in the row above or below. Shift +/
Select the entire table Alt + 5 (on keypad)
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Update at 10:06 - 18/01/2024
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